I first heard the words “meeting under the mango tree” as a euphemism for having a predictable, easy to access process for enabling community members to raise issues and concerns in a safe and familiar place.  There is no fixed agenda and no one-size-fits-all for these exchanges. With one company we set up drop-in centres in each local village with a designated community officer in attendance everyday. Another made it known that a company person would be available “under the mango tree” for two hours every market day. I am hoping this blog will achieve something similar – the regular, free and open sharing of ideas and experiences. Time will tell how well it works out.

Evolution of a management system

Responsible Business Management |  11 February 2021

Management systems supporting the pursuit of excellence and continuous improvement are found in all other aspects of businesses - technical, financial, administration and health and safety and environmental performance - so why not community relations and social performance?  Why not indeed. As a community relations novice working away from home for the first time and needing all the help I could get, my experience was that a well-structured system does help. A lot. Fifteen years on, and a lot of grey hairs later, I am still a believer.

Newmont Five-Star was my first exposure to an integrated management system. It was risk and opportunity based, comprehensive, with strong controls and solid fundamentals. These included a commitment to Free Prior Informed Consent (FPIC) and the IFC guidelines for involuntary resettlement. There was a requirement for operations to have a social baseline and a strong focus on internal and external engagement. Requirements cut across business unit boundaries to address local and indigenous employment and business support. Periodic review and assesses performance requirements included arms-length third party review. All of this was overlain by strong and simple values and CEO commitment.

I have talked before about how my early days in Ghana also introduced me to Luc Zandvliet and a model for “getting it right”, a model that made a lot of sense at the time and, as anyone who casts more than a casual eye over the slo-support model “getting it right” continues to be the foundation of what I do.

The IFC performance standards is the third framework from those early formative years. Again, risk based and a useful guide, notwithstanding the somewhat formal language and generic requirements. We weren’t funded by IFC so we weren’t bound to comply, rather we could use as we thought appropriate and we weren’t subject to the rigours of the IFC’s compliance process. The IFC standards and the Equator Principles are increasingly becoming the de facto benchmark for lenders of project financing. I have to confess that it took me a while to realise the risk being managed is the risk to the lender and its reputation.

Since those early days I have been down a few rabbit holes. Rio Tinto’s CSP framework circa 2012 helped by linking management of community relations to a company philosophy and bringing organizational capabilities into the mix. Fast forward to 2020 and the destruction of the Juukan Gorge Caves shows how times change and maybe how systems fail.

My first attempt to re-imagine the “getting it right” framework didn't cut through:

Around the same time I needed to put together a coherent (and easy to visualise) management system approach to address the overlapping demands for short-term compliance with lender requirements and the long-term demands for social performance and social licence, with the latter requiring a  system that provided:

  1. direction for work that community teams are mandated to do such as resettlement, consultation and community development;
  2.  a mechanism for coordinating multi-function teams in areas like community health and safety, emergency response planning;
  3. a tool for checking communities team is “doing it right” with its own activities, particularly hiring staff and buying services locally; and
  4. a tool for checking that other parts of the company – supply chain managers, human resources and security are also “doing it right”

After toying with a few ideas I ended up using the Newmont Five-Star IMS as the starting point and linking it to both the SLO Circle and the IFC Performance Standards. It worked but again isn’t something I have persevered with.

Next was the Integrated Social Performance Framework (ISP) which made sense at the time but didn't quite do what I hoped – it is a bit clunky and was a bit hard for a novice or non-communities specialist to get their head around.

While not living up to the early promise the experience provided some valuable takeaways:

  1. Keep it very simple: New ideas that are easy to understand are adopted more quickly.
  2. Fit as closely as possible with existing culture, practices and systems: An idea that is radically different from “the company way” will not be adopted as easily as one that builds on points of similarity.
  3. Score some quick wins: The easier it is for a person to see the results of a new way of working, the more likely they are to adopt it. 

Getting close to the end now.

Taking these on board for a review of engagement and community development activities, I simplified the approach, using the current SLO-toolkit guides as the starting point, incorporating as they do the “best of“ the various good practice guides and lessons learned in the field, in this case linking the company’s 5-pillar model to the UN Sustainable Development Goals:

The approach worked really well for this particular client for a number of reasons – the sponsor was very hands-on, the scope was less ambitious and focused on community relations and community development and the site teams were smaller. Equally important was keeping the “Social Performance Theory“ (the stuff that is very interesting to a social performance expert but of little interest to most of the people on the ground) in the background (lesson 1) and that the recommendations were easy to understand and very practical (lessons 2 and 3) and there was no reason to think that this same approach (tweaked again if necessary) couldn‘t work for others.

Follow-up work with the same client allowed me to test what is now the SLO-framework – grounded in the ‘getting it right’ model from 2009, simple, easy to explain, quickly understood by head office, site management and communities team – backed up with simple guidance to help anyone get started.

 

 

 


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